He got frustrated after helping with our club's first homebrew event, in 1994. The manual effort was staggering and he started programming immediately afterward to automate the process for the next year. With the dual role of developer and user, he got carried away and invested several man-months in software development. After each of the first few uses, he made significant enhancements (users can be very demanding) and generalized the software for use in most types of homebrew competitions. As a result, he believes anyone running a beer contest will benefit significantly from this system.
The system is used to organize brewers, entry forms, entry bottles, judges, scores assigned by judges, prizes awarded and the return of score sheets to brewers. With it, you will be able to perform the following:
-print peel-off entry number labels to apply to bottles and entry forms.
-record brewer's names and addresses.
-record the entries for each brewer including category, subcategory and
special information for judges (dry/medium/sweet, special ingredients,
classic styles, etc.).
-collapse category/subcategories into tables for judging and awarding
prizes.
-split tables into flights for judging (usually if 12 or more entries
are entered for one table).
-enter judges who are expected to be available, their favorite
category/subcategories and their least favorite category/subcategories.
-print Pull Lists. Pull Lists are printed reports of what beers are
included in each flight with all information judges are supposed to be
provided (category/subcategory, special ingredients, dry/medium/sweet,
etc.).
Each list is used:
--by judges to keep track of beers being judged,
--by stewards to pull the right beers in the correct order, and
--as a turnaround document to report the scores and prizes assigned to
each entry in each flight for each table.
-print Table Signs showing each table/flight to be judged. These can
be placed at the judging locations so judges will know where to go after
being assigned to a table/flight.
-print Judge Assignment Matrix for up to 3 scheduled rounds of judging.
Each matrix shows rows of scheduled judges and columns of table/flights
to be judged. Cells of the matrix are pre-filled with:
--preferences of judges for beers in the table/flight (1st, 2nd, 3rd
choice),
--dislike for the beers in the table/flight, and
--disqualification for a table because of one or more entries at that
table was brewed by the judge.
-record judge assignments made by the Judge Coordinator for each
table/flight.
-reprint the Judge Assignment Matrix after preliminary judge assignments
to verify that all judges have been assigned and all table/flights are
covered by a full complement of judges.
-record judges who show up unannounced (walk-ins) and delete expected
judges who do not show up (no-shows) when the competition starts.
-print peel-off labels for each judge so he doesn't have to write the
header information on each score sheet. The labels state the entry
number and entry information, the judge's name and judge experience
level. This eliminates some errors of judges writing the wrong
information on the sheet and saves judges time.
-record scores and prizes on the PC directly from each Pull Lists used
as turnaround documents.
-print Best of Show Pull List -- a Pull List of all entries awarded a
1st Place.
-print a report of Winners (prizes by table with names and home towns of
all prize winners).
-print a report of all Results (brewers, categories and scores).
-print mail address labels for all brewers who entered beers for mailing
back score sheets (and optionally for sending entry forms before the
next competition).
-distribute competition results and score sheets to brewers who attend
the awards ceremony!
To order, please contact:
Barry DeLapp, 9 Airdrie Court, Paoli, PA 19301 (610) 644-0224 or barry@pictorl.com on the Internet.